ISO 28005

ISO 28005:2022 is an international standard developed by the International Organization for Standardization (ISO) specifically for the electronic exchange of security-related information in the maritime industry. It is part of the ISO 28000 series, which focuses on supply chain security management systems. ISO 28005 enables standardized and secure communication between ships and shore facilities, improving maritime domain awareness, especially in contexts involving port clearance, cargo documentation, crew data, and vessel reporting.

As digital transformation accelerates in the shipping and logistics sector, ISO 28005:2022 ensures that maritime stakeholders adopt a consistent and structured approach to data exchange, complying with international regulations and enhancing operational efficiency.

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What is ISO 28005?

ISO 28005:2022 – Security management systems for the supply chain – Electronic port clearance (EPC) is a globally recognized standard that provides the framework and structure for secure, digital communication protocols between vessels and port authorities. It defines:

  1. Message structure and data elements for ship-shore communication
  2. XML-based data interchange format for vessel and cargo information
  3. Security rules and access controls to protect sensitive data
  4. Processes for message validation and response handling

This standard is essential for maritime entities engaged in port operations, international shipping, customs, and logistics who aim to align with international norms for data handling and vessel clearance.

Why is ISO 28005 important?

In today's dynamic and regulation-driven maritime environment, security and standardization of communication are critical. ISO 28005:2022 supports:

  1. Compliance with IMO and SOLAS mandates
  2. Automation of port clearance processes
  3. Enhanced situational awareness for ports and shipping lines
  4. Reduced administrative burden and processing time
  5. Lower risks of data manipulation, loss, or security breach

This standard ensures seamless collaboration among multiple maritime stakeholders, including shipping companies, port authorities, customs, immigration, and quarantine offices through a common digital language.

What are the benefits of ISO 28005?

ISO 28005:2022 offers a host of benefits that enhance safety, communication efficiency, and operational consistency:

  1. Digital Interoperability: Ensures consistent and accurate message formats across systems and ports.
  2. Data Security: Protects sensitive crew, cargo, and vessel information during transmission.
  3. Error Reduction: Standardized templates and structures minimize human errors in documentation.
  4. Regulatory Alignment: Aligns operations with international standards, aiding smoother global trade.
  5. Efficient Turnaround: Reduces port clearance delays through structured pre-arrival and departure communication.


What kind of businesses can benefit from ISO 28005?

Implementing ISO 28005:2022 certification provides strategic advantages to maritime and logistics organizations:

Faster Port Clearance: Streamlined digital workflows reduce vessel idle time and port congestion.

Improved Global Trust: International recognition of ISO 28005 enhances credibility with foreign ports and authorities.

Enhanced Security Controls: Encrypts data and enforces access controls, lowering the risk of cyber threats and unauthorized access.

Lower Operational Costs: Reduces paperwork, manual processing, and compliance-related penalties.

Regulatory Preparedness: Helps in staying audit-ready for maritime regulators and international maritime codes.

Future-Ready Systems: Establishes a digital infrastructure that supports integration with emerging maritime technologies and platforms.

Customer Satisfaction: Faster and secure cargo movement improves reliability and service quality, boosting client satisfaction.


Top Tips on making ISO 9001 effective for you.

#1

Top management commitment while practicing and accomplishing the standard is the key to success.

#2

Keeping staff informed about the ongoing practices, a well-communicated plan would increase the motivation and zeal of working in them.

#3

Making sure that the various departments of the organization work as a team for the benefit of the organization and customers as well.

#4

Review systems, policies, processes, and procedures for a smooth working of QMS.

#5

Speaking to customers & suppliers while getting feedback & working on improvements.

#6

Training staff carrying out the internal audits with the opportunity for improvement.

#7

Celebrate your achievement and use the QualityAsia Assurance Mark on your literature, promotional material, and website.

#8

Ensure continuous improvement by regularly reviewing and updating your quality management practices.

#9

Promote a culture of quality by encouraging innovation, accountability, and employee involvement at every level of the organization.

Why QualityAsia?

QualityAsia always vanguard in the auditing and governing of internationally acclaimed standards practices. At QualityAsia, we focus on driving the success of our clients through creating excellence with our trained professional auditors. The content of our service provision, comply with international certification rules defined by the accreditation bodies without burning a hole in your pocket. We will take you through the journey of audits with our best kept audit practices, viz.:

Initial Certification – Stage 1 (Preparatory Phase)
  • Thorough documented information review.
  • Exchange of information with staff through online or onsite presence.
  • Identification of key performances, processes & objectives as per the standard requisites.
  • Analysis of facilities, infrastructure, systems and processes in regard with the requested certification scope with a resource allocation review.

Initial Certification – Stage 2 (On-site Audit)
  • Measurement, reporting & reviewing the performances against key performances objectives.
  • Reviewing the suitability of the system meeting the legal, regulatory & contractual requirements.
  • Operational control of processes, internal audits & management reviews while understanding the responsibilities for the policies.
  • Conclusion based on prescriptive requirements, policy, performance objectives, staff skill, operations, procedures, internal audits, etc.


    Surveillance & Certification Renewal

    Drawing out the scrutiny on various aspects of the previously done audits on effectiveness while reviewing the various processes and control of the operations in the QMS and finally going for the recertification.

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